Sending a tender with inconsistent pricing, US spelling, or leftover placeholders undermines confidence fast. Even when the solution is strong, small errors signal a lack of care. A final QA pass ensures the document reflects the quality and attention to detail clients expect from SSW.
Before any tender goes out, complete a deliberate, end-to-end quality check. This is not a skim—it's a structured verification against the points below.
Pricing and quantities are the first things clients scrutinise.
The project will run for ten weeks at a cost of $5000.00.
Total estimated cost: $5,000
❌ Figure: Bad example - Bad Example - Uses number words, includes cents, and formatting is inconsistent
The project will run for 10 weeks at a cost of $5,000.
Total estimated cost: $5,000
✅ Figure: Good example - Figure: Good Example - Numerals and money formatting are clear and consistent
Consistency in formatting signals professionalism and makes documents easier to review.
Use template styles only:
No manual formatting (no bold-as-headings, no custom fonts)
Body text is 12pt or larger
Footer requirements:
A tender must feel written for this client.
Client name is clear:
Remove all placeholders:
Validate references to:
Dense text hides good ideas.
Flag walls of text:
Improve readability by:
Suggesting images or diagrams for:
How we communicate is part of the value we sell.
Keep tone:
Remember: Consistency and attention to detail are quality requirements, not polish.
If it’s wrong or unclear in the tender, clients will assume it will be wrong or unclear in delivery too.